Vendors and Contractors
Doing Business with The Housing Authority
Purchasing and Contracting
Thank you for your interest in doing business with the Housing Authority of the County of San Joaquin (HACSJ).
The HACSJ procures a wide variety of materials, supplies, equipment, construction and consultant services. Procurement Opportunities are divided into three
categories: construction services, professional services and goods. All procurement procedures are conducted in full compliance with the Federal standards stated
in the Code of Federal Regulations 24 CFR 85.36, the HUD Procurement Handbook No. 7460.8 REV 2, and the HACSJ Procurement Policy.
Interested vendors may complete a Vendor Enrollment Form. Being added to the vendor database triggers automatic notification by e-mail of procurement solicitations within the vendor's selected categories.
The HACSJ also actively outreaches to Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DVBEs) including disabled and veteran-owned businesses
(DVBEs) in fulfillment of its policy of promoting contracting opportunities for such businesses. Contact the Procurement Department at (209) 460-5036 or bdiemer@hacsj.com for more information.
Getting Started
To get started doing business with the HACSJ, begin with:
- Vendor Enrollment
This is an online process where vendors select the goods and services they provide. When a solicitation matching those selections becomes available, vendors will be notified by an email. - Vendor Registration This may be completed at any time, but must be completed in the event a vendor is recommended for a contract or Purchase Order.
Even if you're not enrolled or registered yet, look online anytime for Procurement Opportunities that interest you.
Vendor Services
The HACSJ Business Office guides vendors or potential vendors through the process of doing business with HACSJ. The HACSJ Procurement Department staff also provides a comprehensive listing of all contracting opportunities and helps with the Vendor Registration and other procurement processes. The HACSJ Procurement Department is located at :
421 S. El Dorado St., Suite B
Stockton, CA 95203
Phone: (209) 460-5036
Businesses can access Contracting and Bid opportunities by using The Authority's Vendor Enrollment system. With Vendor Enrollment, users provide information about their business and the items and services they sell. When a matching solicitation is announced, vendors enrolled for that item category receive an e-mail alert with a link to a downloadable solicitation. Firms awarded contracts still need to complete registration by completing the online Vendor Registration form or by contacting the HACSJ Procurement Department. The HACSJ Procurement Department also offers free Bid and Proposal Preparation Workshops. (online schedule coming soon.)
The Procurement Process
The HACSJ Procurement Department uses a variety of competitive methods to acquire goods and services, working closely with internal departments to obtain what they need at the best value. Below are some of the key procurement methods used:
Quote for Small Purchases (QSP) process: The standard method the HACSJ Procurement Department uses to acquire goods or services below $100,000.00 is the request for Quote for Small Purchases (QSP) process. Price (best value) is the primary basis for award. Generally, a QSP request is issued by a Buyer and posted in the “Quotation” section of the Procurement Opportunity section of this website. The form identifies a complete description of the commodity or service requested. Quotes are to be received in writing before the closing time and date specified on the form. Quotes may be submitted either in person, by fax, by email, or by mail to the HACSJ Business Office as so instructed in the QSP form. In the event that a supplier is unable to Quote, the firm should indicate a "NO Quote" response on the request form and return it to the HACSJ Procurement Department. For information regarding the HACSJ’s General Terms and Conditions (T's and C's) for non-construction purchases under $100,000.00.
All Purchases of $100,000 or more are solicited using the formal procurement processes including the Invitation For Bid (IFB), Request for Proposals (RFP), or the Request for Qualifications (RFQ) processes. Whereas contracts for IFB’s are generally awarded to the lowest responsive and responsible bidder, awards for RFP’s and RFQ’s are not based solely upon price. Awards for RFP’s and RFQ’s are made on the basis of determining the best value for the HACSJ, so other factors, such as qualifications and experience of principals and staff; methodology and management approach; understanding of the project and the HACSJ’s objectives; technical superiority; financial stability; experience; and history of the firm, are taken into consideration. The HACSJ may also use formal procurement processes for procurements under $100,000 if so doing is in the Agency’s best interest.
TopProcurement Opportunities
Below is a list of the HACSJ’s current procurement solicitations. To view these PDF documents you will need Adobe Acrobat Reader, a program Adobe provides free of charge. To download this program, simply click the link below and follow the instructions Adobe provides on their web site.
Although the HACSJ prefers a competitive process to acquire goods and services, in unusual circumstances, where the claim can be adequately justified in accordance with policy and regulation, a Sole-Source selection may be made.
Request For Interest (RFI)
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Request For Quotes for Small Purchase (QSP)
Formal Procurements
Invitations for Bid (IFB), Request for Proposals (RFPs), and Request for Qualifications (RFQs)| IFB No. 1213-008: DEMOLITION SERVICES, MOUNTAIN VIEW REVITALIZATION PROJECT |
| IFB No. 1213-021: EXTERIOR PAINTING, CONWAY HOMES AND SIERRA VISTA |
Summary of bids recieved by the Authority
- Bid Opening Abstract Summary 1011-027
- Bid Opening Abstract Summary 1011-031
- Bid Opening Abstract Summary 1011-032
- Bid Opening Abstract Summary 1011-002
- Bid Opening Abstract Summary 1011-049
- Bid Opening Abstract Summary 1012-054
- Bid Opening Abstract Summary 1112-057
- Bid Opening Abstract Summary 1213-008
- The HUD Procurement Handbook No. 7460.8, REV 2
- HUD 7460.8c05 Table 5.1 Required Clauses for Small Purchases Other Than Construction
- HACSJ PO Terms(Rev.2010.03.15)
- HACSJ Procurement Policy
- Bid Protest Procedure.
HUDCLIPS
The following links will take you to HUD's website where you will find a link to each of these files. In order to open the files provided by HUD you will need to have .pdf reading software. If you do not have this software HUD provides a link for you to download and install the software on your computer.
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Housing Authority of the County of San Joaquin |
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